Effective Date: 5/7/23
Skelton-on-Ure Pub and Hub Limited (“we,” “us,” or “our”) is committed to protecting the privacy and personal information of our members, shareholders, and visitors (“you” or “your”). This Privacy Policy outlines how we collect, use, and safeguard your personal data when you interact with our community benefit society.
1. Information We Collect
1.1 Email Addresses for News: We collect email addresses from individuals who voluntarily subscribe to our news updates. This information is used solely for the purpose of sending you relevant news and updates about Skelton-on-Ure Pub and Hub Limited. We do not share this information with any third parties without your explicit consent.
1.2 Personal Information for Share Issuance: When you apply to become a shareholder, we collect personal information necessary to process and issue shares. This may include, but is not limited to, your name, address, contact information, and financial details. We use this information solely for the purpose of issuing shares and maintaining accurate shareholder records.
1.3 If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
1.4 If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
1.5 When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
1.6 Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent (you are able to remove your consent at any time by contacting us).
(b) We have a contractural obligation (for example, you purchase shares).
(c) We have a legal obligation.
(d) We have a legitimate interest.
2. Data Security
2.1 Limited Access: Access to your personal data is restricted to only authorised individuals within Skelton-on-Ure Pub and Hub Limited who require access to perform their duties.
2.2 Password Protection: We employ multiple layers of security measures, including strong passwords and encryption, to protect your data from unauthorised access, disclosure, alteration, or destruction.
3. Use of Personal Information
3.1 Communication: We may use your email address to send you important updates, newsletters, and other communications related to Skelton-on-Ure Pub and Hub Limited. You have the right to opt-out of receiving such communications at any time.
3.2 Shareholder Records: Your personal information collected for the purpose of issuing shares will be used to maintain accurate shareholder records, fulfill legal obligations, and communicate with you regarding your shareholding.
4. Disclosure of Personal Information
4.1 Third-Party Service Providers: We may engage trusted third-party service providers to assist us in operating Skelton-on-Ure Pub and Hub Limited and processing your personal information. These providers are contractually obligated to protect your data and only use it for the agreed-upon purposes. We do not share your personal information with any other third parties without your explicit consent.
4.2 Legal Requirements: We may disclose your personal information if required to do so by law or in response to valid legal requests, such as court orders or government regulations. We will take reasonable steps to notify you in such circumstances unless prohibited by law.
5. Your Rights
5.1 Access and Correction: You have the right to access and correct any inaccuracies in your personal information held by us.
5.2 Your right to erasure: You have the right to ask us to erase your personal information in certain circumstances.
5.3 Your right to restriction of processing: You have the right to ask us to restrict the processing of your personal information in certain circumstances.
5.4 Your right to object to processing: You have the the right to object to the processing of your personal information in certain circumstances.
5.5 Your right to data portability: You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
Please contact our data controller at [email protected] to exercise these rights. You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
5.2 Data Retention
5.2.1 Retention Period: We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by applicable laws and regulations. Once your personal information is no longer needed, we will securely dispose of it in accordance with our data retention practices.
5.2.2 Third Party Email Services: If you sign up to receive our newsletter or made a share pledge, your email address may be stored in our account with MailChimp in order to send newsletters. You can remove your information from this database by following the “Unsubscribe” link on any newsletter you receive from us.
6. Changes to this Privacy Policy
6.1 We reserve the right to update or modify this Privacy Policy at any time. Any changes will be effective immediately upon posting the revised version on our website. We encourage you to review this Privacy Policy periodically for any updates.
7. Contact Us
If you have any questions, concerns, or requests regarding our Privacy Policy or the handling of your personal information, please contact our data controller at:
Skelton-on-Ure Pub and Hub Limited
Beech End,
Skelton-on-Ure,
Ripon
HG4 5AJ
8. How to Complain
If you have any concerns about our use of your personal information, you can make a complaint to us via the contact details published in section 7.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk